03 March 2025

SDR institution settings

The Single Data Return (SDR) screen (accessed from the Product Modules pane) contains the institution settings for use in the SDR module.

SDR institution settings

The fields on the Single Data Return (SDR) screen are described in the following table.

This field Holds this information...
Permanent Post Code Address Type The permanent postcode address type to be used for the SDR. Select from the drop-down list.
Term Post Code Address Type The term-time postcode address type to be used for the SDR. Select from the drop-down list.
Output foreign fee in student file? Whether the foreign fee is output in the file.
Indicates if Type B learners are included in the course completion file Whether Type B learners are included in the course completion file.
Indicates if Type B learners are included in the qualification completion file Whether Type B learners are included in the qualification completion file.
EFTS factor to differentiate a Type B learner (<=) from a Type D learner (>)

The EFTS factor used to differentiate learners.

For example: a value of 0.03 indicates that:

  • Type B learners are those enrolled in formal qualifications of ≤ 0.03 EFTS
  • Type D learners are those enrolled in formal qualifications of > 0.03 EFTS
Default qualification award category code The default qualification award category code.
Include active courses with no enrolments in course register file

Whether active courses with no enrolments are included in the Course Register file.

Select Y to include all active courses for the entire year, regardless of whether or not they have any enrolments.

This allows SDR administrators to update all fee values held on the TEC Course Register at the same time, at an appropriate time of year.

Select N to include only those active courses that have one or more enrolments.
For UIs not offered during selected Return Type period

The method of including Unit Instance (UI) details in the Course Register file, when there are no active Unit Instance Occurrences (UIOs) for that UI in the current reporting period. Select from the drop-down list.

The following options are available:

  • Report UI details in course register - include UI details as if they are UIO details
  • Report nothing in course register - do not include UI details

For UIs that do have associated UIOs in the current reporting period, UI and UIO details are included regardless of which option is selected for this setting.

The details of any UIs reported in the Course Register file are included in the SDR snapshot created when the SDR return is confirmed.